Filing System For Office

A good filing system for office is an essential space-saving, time-saving and money-saving solution for practically every office environment today. It would be safe to say that virtually every office, in every industry and field of work, everywhere in the world, has at some point had to face the challenge of organizing and optimizing their paper file storage. Even more so today, when the latest tendency is for office spaces to decrease in size, as the prices and costs of everything go up, and more and more companies and organizations lean toward designing open office spaces – which inevitably leaves even less space for their file storage needs.

High density storage systems are just the solution that can maximize high-volume storage capacity even in today's shrinking floor space in the office, available for filing.

In this section of our online store, you'll find a good number of great filing solutions for your office, so take your time and browse through, but don't forget to scroll down to the footer of the page, where you'll find more useful information about this amazing wonder of office furniture engineering – the paper filing system – which will surely help you make the best choice for your specific needs!

So, in case you're still not quite sure exactly what is the high density storage filing storage for office, in this section we'll shed more light into the matter, highlighting the different types of shelving, their typical features and uses, along with some important considerations you'll need to make before choosing the best product for your needs.

First, let us better explain the concept of high density storage. It's all about condensing the items you need to store, in this particular case – paper files and documents, into the less space possible. Sounds really simple, and it actually is, but it is also quite ingenious. The same basic function of all different space saving filing systems is the moving shelving that provides compressed storage by eliminating unnecessary aisle space. In contrast, these clever systems offer the same storage capacity as the lateral cabinets do, but in as much as 50% less space. And because of this space-, time- and money-saving properties of these filing systems, they are so popular and valued by many commercial businesses in varying markets and industries, such as:

• Government and administrative buildings
• Military bases and law enforcement facilities
• Libraries, schools and universities
• Courts of law
• Museums and art galleries
• Industrial facilities
• Hospitals and healthcare facilities, etc.

The file storage system can be used for practically any type of applications – big or small, storing file folders and binders, record boxes or other items and supplies.

So, it may now be a bit clearer to you what a high density filing system is, but there are still some particular characteristics that differentiate the main types of shelving systems, that we'd like to talk about in a bit more depth.

The Open File Shelving is the type that one could find to be much more accessible and convenient to use, especially if one needs to access what's stored inside quickly. This system allows you to keep your files and folders better organized and in less space than any lateral file cabinet, that will require more space for opening the drawers and navigating between cabinets. Additionally, the vertical design of pretty much all open file cabinets can store up to 60% more items than their lateral counterparts, using the same space, or vice-versa – you can store the same volume of files in 60% less space. And, most of the time, the open vertical filing system will come with shelves that are adjustable, for a complete control over the versatility of your particular storage needs.

The Bi-File Shelving explains its uses and purpose with the very way it's named – two or three  cabinets are placed in depth, so they save up even more space, and, in case you wonder how you'd access the items, the cabinets can slide back and forth on tracks. So, you'd need just to roll the cabinet that stands in your way to the side and get the thing you need from the shelf behind. This way, the redundant access isles between shelving units gets to be utilized for additional storage. These rolling track shelving systems can even be configured almost any way you need, adding sliding units to increase storage capacity, or you can combine them with your existing shelving or new units of different design.

The Mobile File Storage Shelves are a great space saver, with the ability to be moved back and forth on their tracks, just with the push of a button, or by turning an arm, or simply by pulling them by a handle. They're ideal for storing up just about anything, from the usual file folders and binders, through archival boxes, to various office supplies, using considerably less space than the usual, conventional file storage cabinets or static shelf rows. The aisles of these movable shelves can be stacked closely together, in the most compact configuration, saving up space and allowing for an easy access to any part of the storage layout, through just one or two access walk-in isles. This kind of mobile business filing system can save you up to 66% floor space, compared to the traditional lateral or static vertical cabinets, and you can also use it together with the shelving units that you might already have at your disposal.

Next on the list is

The Pull-Out High Density Filing Cabinet, which are a kind of retractable shelves that operate through a linear sliding motion. As they're being slide in and out, an egress appears naturally in front of the shelves, which serves as an access isle, since each unit can be pulled-out separately and independently from the rest of the units in the system. This way you not only save valuable floor space, but you can access several shelving units at the same time. You can also customize the configuration of the system, by adding to or moving a unit without affecting the ones next to it.

These are the main types of file storage solutions out there, that are best for optimizing space and keeping things as neatly organized as one could hope for. But before you make up your mind, there are a few important factors that you should consider prior to making your purchase:

For any different type of high density filing system you might choose for your office, the first set of questions you need to come up with answers to is:

What is the quantity or files and documents that I need to store right now, and how much that volume could increase in the next few years?

• What is the format of the files I need to store, namely the physical size and dimensions of the largest folder, binder or record box that needs to be tidily stored?

• How much space do I have available for installing a filing system, and what is the shape and layout of that space?

• How will users access the stored items?

• Are there any safety compliance or security requirements that the system needs to meet?

• And if I opt for a mobile solution, do I really need that? Do I know the pros and cons, and do I understand the difference between mobile and fixed lateral systems?

• If I'm sure I would go for a mobile configuration, should I choose lateral or compact?

• Which is best for my choice of moving shelving system: manual, mechanical or powered?

• What kind of features will I be needing, if there are security concerns that need to be addressed (for a legal filing system), such as locks, rolling doors or cages?

If you feel unsure that you can find the answer to every question that may apply to your situation on your own – we'll readily provide you with a personal consultation about which of our products would be the best solution to your needs!

In conclusion, the conventional lateral filing cabinets can be a real floor space and time waster, especially when you have considerably more documents that you need stored. The density filing systems get rid of unnecessary access isles that just reduce your expensive real-estate square footage, thus saving you at least half of your space, compared with traditional drawer file cabinets. And that means reduced costs for space lease, or moving to a smaller office without sacrificing storage space. Or you'll simply double your file storage capacity in the same floor space that you're using now.

Now you know how simple, clever and efficient things can be with the right paper filing system!